This will allow you to show the Gantt chart at a larger scale, making it clearer. Then, on the next page, you can paste a screenshot of just the Gantt chart without the task table. Word should automatically convert the text into a table – if not, then look for the ‘Paste as Table’ option. This is done in two parts: first highlighting all the rows of the task table in Microsoft Project, and then copying them into Microsoft Word. This method allows you to continue editing the document before publishing, but be careful when resizing the screenshot as the text will be unreadable if too small or distorted.įinally, the method I have found most effective. After pasting the screenshot into Word you can crop the image down to suit. Tip: If you hold the ‘Alt’ key down when you press ‘Prt Sc’ it will only capture the selected window, hiding your task bar, which is particularly useful if you have more than one monitor. To capture a screenshot simply press the ‘Prt Sc’ (print screen) button on your keyboard and then paste it straight into Word.

This method is okay if you don’t need to edit the document and don’t require links, but it is straightforward to have the Gantt chart on a larger landscape page.Īnother way would be to take a screenshot of the Gantt chart open in Microsoft Project and paste it into the Microsoft Word document. In addition, merging PDF files often breaks any links within the document, such as the contents page. This means that any alterations required to the document or Gantt chart will result in having to start the process over. Even if you have the software required there is still the problem that you can only insert the Gantt chart after the document has been published to PDF. There are free alternatives available, such as PDF SAM, but these are more complicated to use.

However, merging of PDF files often requires editors that are not free, such as Adobe Acrobat. Microsoft Office 20 both allow you to produce PDF files under the ‘save as’ menu, but PDF printers are available freely on the internet for older versions. The two PDF files can then be merged, inserting the Gantt chart pages where required. One method is to produce a PDF file of the Gantt chart and the Word document. Why then is it such a challenge to import a Gantt chart from Microsoft Project into Microsoft Word? It is a fairly common scenario, but without an official solution provided by Microsoft, what’s the best way to do it? Here are several ways I have tried and how useful I found each.

It is common to copy and paste a table from Excel into your Word report, or add a flow chart using Visio, Microsoft has pretty much taken the pain out of producing rich documents. On the whole Microsoft Office is quite good at importing objects from one program to another.

Ms project gantt chart